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Posted on: October 20, 2022

Make Note of NEW Personnel Action Form Process

Personnel Action forms PAF

Human Resources has converted the paper Personnel Action Form (PAF) to an on-line process in PeopleSoft. The on-line process was rolled out in tiers, with the first release effective July 25, the second release effective August 29 and the final release effective October 10. 

By using the electronic process, supervisors will:

  • No longer need to locate some of the information originally needed to complete the PAF. For example, supervisors will not need department ID, job code, supervisor name, supervisor position number, salary grade or pay group to complete the PAF (information is in the system);
  • Be able to attach supporting documentation (Above First Third Salary form, memos, resignation letters, etc.);
  • Receive notification from PeopleSoft when the transaction has been saved and the employee’s record has been update;
  • No longer be required to sign a PAF; 
  • No longer need to send a PAF email to Human Resources or Payroll and hope it gets to the right person. Workflow has been automated for approval, so no signatures or emails are needed.

When hiring a new employee or when a current employee is offered a job, information is input into the PeopleSoft Recruiting module using the “Prepare Job Offer” page. When inputting all other transactions for existing employees, information will be input into PeopleSoft using the “Update Team Information” tile under Manager Self Service. Human Resources refers to this as the “electronic PAF.”

Process notes and a quick reference sheet have been added to the Manager Resource site under the “PAF” tile. 

With each release, Human Resources staff members went on-site or hosted Zoom meetings to demonstrate of the system and to answer questions about electronic PAFs. If you missed one of the meetings or have questions about the electronic process, another Zoom training is scheduled. You do NOT need to register to attend this session:

Wednesday, November 9
9 - 10:30 am
Zoom link:

If you have questions as you begin using the electronic system, please contact your HR Analyst.Personnel Action dept list

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